Initial Setup 18 Entire Site Search Da Capo Inventory Assistant Your Da Capo Inventory Milestones Da Capo Inventory Teacher Quick Start Guide Clever SSO Program Settings Frequently Asked Questions including Delete Two Factor Authentication (2FA) Entire Site Search Feature Set a Password for your new account
Inventory 16 Instrument Condition Guide Manage Districtwide Vendor Inventory Bulk Repairs (Multiple Instruments) Marking Instruments Obsolete 🎦 Inventory Update and Reports LostInstrument.com End of year Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes Print Rental Contracts Modify & View History of an Inventory Item
Enrollment 19 Student Groups and Mass Group Updates Incoming Student Rankings Where Are My Former Students Now? Alumni Updates and Email Outreach Student Rankings Incoming Student Evaluations Parent Portal Accounts (Teacher View) Custom Student Fields in Da Capo Inventory Student Practice Logs and Audio Recordings Barcode Ensemble Attendance
Financials & Trips 9 Upload Fundraising Data Your Budget — Track Program Purchases Rental / Maintenance Fee Reports Add/Modify a Fundraiser View Fundraising Accounts and Add Deposits Withdraw money from the Ensemble General Fund View or Download Complete Fundraising Ledger Trip / Fee Setup Managing a Trip or Fee with the Command Center
Library 8 Library Barcode Assignments Library Performance History Manage Library Loans Da Capo Inventory Systemwide Library Manage Building Library Add/Modify a Library Item Add a library item with a Barcode scanner View District Library
Lesson Scheduling and Tracking 10 Lesson Scheduling Updates June 2026 Run Schedule Step Manually moving a lesson date or time Lesson Settings and a narrative for teachers Lesson Groups Lesson Days Lesson Calendar Setup Lesson Periods Run Schedule and Print Cards Record Lesson Attendance and Notes
Department Leader Documentation 25 District Student Rankings (Directors) Director Budget Ledger (View & Add Items) District Supplies Overview District Rental Activity and Transferred Instruments District Attrition Report District Teachers and Creating Accounts Lesson Period Reports and Lesson Charts Budget Setup for Directors Customize Instrument and Uniform Contracts 💰Da Capo Inventory Scholarship Program What to do after your account has become activated? Dashboard Setup Vendor Setup Teacher Access Levels Suggested Feature Rollout – Tiered Functions District Wide Implementation Staff Rollout Process of Change Prior to staff rollout & Equipment
State Festival Pre-Registration 7 NYSSMA Parent Pre-Registration and Online Payments: Overview for School Districts Process Overview & Final Review Set your User Preferences Parent Portal Information Dissemination How to Pre-Register Your Child for NYSSMA Teacher Review and Approval 🎦 NYSSMA or other Adjudication Sheet Upload
Community Event Calendar 3 Community Event Calendar Volunteer Setup for Events (Teachers) Community Event Calendar Upload Instructions
Parent Portal 3 How to Pre-Register Your Child for NYSSMA Starting out with the Parent Portal What can a parent see and do on the portal?
Communication 4 Form Collection System Da Capo Inventory Direct Messaging Sending Emails to Family Members Email Dashboard