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Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
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Initial Setup

  • Entire Site Search
  • Da Capo Inventory Assistant
  • Your Da Capo Inventory Milestones
  • Da Capo Inventory Teacher Quick Start Guide
  • Clever SSO
  • Program Settings
  • Frequently Asked Questions including Delete
  • Two Factor Authentication (2FA)
  • Entire Site Search Feature
  • Set a Password for your new account
  • Log In to your new account
  • Set your User Preferences
  • Import Students 🎦
  • Import Instruments 🎦
  • Import Library Materials
  • Import Uniforms
  • Import Lockers
  • Switching Buildings

Inventory

  • Instrument Condition Guide
  • Manage Districtwide Vendor Inventory
  • Bulk Repairs (Multiple Instruments)
  • Marking Instruments Obsolete 🎦
  • Inventory Update and Reports
  • LostInstrument.com
  • End of year
  • Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes
  • Print Rental Contracts
  • Modify & View History of an Inventory Item
  • Repairs
  • Add Item
  • Physical Inventory
  • Barcode assign inventory
  • Find unused district inventory
  • Vendor Inventory

Enrollment

  • Student Groups and Mass Group Updates
  • Incoming Student Rankings
  • Where Are My Former Students Now?
  • Alumni Updates and Email Outreach
  • Student Rankings
  • Incoming Student Evaluations
  • Parent Portal Accounts (Teacher View)
  • Custom Student Fields in Da Capo Inventory
  • Student Practice Logs and Audio Recordings
  • Barcode Ensemble Attendance
  • Points Tracking System (Varsity Letters, etc.)
  • Student Evaluation System
  • Ensemble Attendance
  • Manage Enrollment, Email Families, Print Contracts
  • Modify Student Details
  • Save copies of student adjudication sheets
  • Program Enrollment
  • Add Student
  • Parent Portal

Financials & Trips

  • Upload Fundraising Data
  • Your Budget — Track Program Purchases
  • Rental / Maintenance Fee Reports
  • Add/Modify a Fundraiser
  • View Fundraising Accounts and Add Deposits
  • Withdraw money from the Ensemble General Fund
  • View or Download Complete Fundraising Ledger
  • Trip / Fee Setup
  • Managing a Trip or Fee with the Command Center

Library

  • Library Barcode Assignments
  • Library Performance History
  • Manage Library Loans
  • Da Capo Inventory Systemwide Library
  • Manage Building Library
  • Add/Modify a Library Item
  • Add a library item with a Barcode scanner
  • View District Library

Lesson Scheduling and Tracking

  • Lesson Scheduling Updates June 2026
  • Run Schedule Step
  • Manually moving a lesson date or time
  • Lesson Settings and a narrative for teachers
  • Lesson Groups
  • Lesson Days
  • Lesson Calendar Setup
  • Lesson Periods
  • Run Schedule and Print Cards
  • Record Lesson Attendance and Notes

Lockers

  • Locker Barcode Assignments
  • Create New Lockers
  • Assign Lockers
  • Exporting Lockers

Supplies

  • Add/Modify Supplies
  • Manage Supplies
  • Student Supply Debits and Credits

Suggested Equipment

  • Suggested Equipment

Department Leader Documentation

  • District Student Rankings (Directors)
  • Director Budget Ledger (View & Add Items)
  • District Supplies Overview
  • District Rental Activity and Transferred Instruments
  • District Attrition Report
  • District Teachers and Creating Accounts
  • Lesson Period Reports and Lesson Charts
  • Budget Setup for Directors
  • Customize Instrument and Uniform Contracts
  • 💰Da Capo Inventory Scholarship Program
  • Parent Portal Information Dissemination
  • Vendor Details
  • Rental Fee Reports
  • Parent Portal Accounts
  • Director of Music – District Overview
  • District Fixed Asset Inventory
  • District Inventory and Condition Report
  • End of Year Rollover for Directors
  • What to do after your account has become activated?
    • Dashboard Setup
    • Vendor Setup
    • Teacher Access Levels
    • Suggested Feature Rollout – Tiered Functions
  • District Wide Implementation
    • Staff Rollout
    • Process of Change
    • Prior to staff rollout & Equipment

State Festival Pre-Registration

  • NYSSMA Parent Pre-Registration and Online Payments: Overview for School Districts
  • Process Overview & Final Review
  • Set your User Preferences
  • Parent Portal Information Dissemination
  • How to Pre-Register Your Child for NYSSMA
  • Teacher Review and Approval 🎦
  • NYSSMA or other Adjudication Sheet Upload

Community Event Calendar

  • Community Event Calendar
  • Volunteer Setup for Events (Teachers)
  • Community Event Calendar Upload Instructions

Parent Portal

  • How to Pre-Register Your Child for NYSSMA
  • Starting out with the Parent Portal
  • What can a parent see and do on the portal?

Communication

  • Form Collection System
  • Da Capo Inventory Direct Messaging
  • Sending Emails to Family Members
  • Email Dashboard

Uniforms

  • Uniform Quick Assign and Barcode Assign
  • Manage and Assign Uniforms

Teacher Resources

  • Upload Shared Documents
  • Shared Documents (Teacher Resources)
View Categories
  • Home
  • Help Center
  • Initial Setup
  • Da Capo Inventory Assistant

Da Capo Inventory Assistant

The Assistant is a chat helper grounded in the official Da Capo Inventory documentation. Ask how-to questions in plain language and get step-by-step answers with links to the docs.

Where to go #

Click the comments icon in the top navigation bar (tooltip: Da Capo Inventory Assistant).

How to use it #

  1. Open the Assistant.
  2. Type a question (for example: “How do I assign a locker?”) or tap a suggestion chip.
  3. Read the answer and open any linked documentation sources.
  4. Use Clear my history if you want a fresh start.

What to ask #

  • How-to questions about inventory, enrollment, lessons, parent portal, fundraising, and other Da Capo features.
  • Rollout / milestones questions (“What should I turn on next?”).

What not to ask #

  • Do not include particular student names or private student details.
  • Do not ask health, medical, or disability questions about students.

The Assistant reads from docs.dacapoinventory.com. If an answer seems incomplete, check the linked article or contact support@dacapoinventory.com.

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Updated on July 30, 2026
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Table of Contents
  • Where to go
  • How to use it
  • What to ask
  • What not to ask

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