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Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
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Initial Setup

  • Da Capo Inventory Teacher Quick Start Guide
  • Clever SSO
  • Program Settings
  • Frequently Asked Questions including Delete
  • Two Factor Authentication (2FA)
  • Entire Site Search Feature
  • Set a Password for your new account
  • Log In to your new account
  • Set your User Preferences
  • Import Students 🎦
  • Import Instruments 🎦
  • Import Library Materials
  • Import Uniforms
  • Import Lockers
  • Switching Buildings

Inventory

  • Marking Instruments Obsolete 🎦
  • Inventory Update and Reports
  • LostInstrument.com
  • End of year
  • Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes
  • Print Rental Contracts
  • Modify & View History of an Inventory Item
  • Repairs
  • Add Item
  • Physical Inventory
  • Barcode assign inventory
  • Find unused district inventory
  • Vendor Inventory

Enrollment

  • Student Rankings
  • Incoming Student Evaluations
  • Parent Portal Accounts (Teacher View)
  • Custom Student Fields in Da Capo Inventory
  • Student Practice Logs and Audio Recordings
  • Barcode Ensemble Attendance
  • Points Tracking System (Varsity Letters, etc.)
  • Student Evaluation System
  • Ensemble Attendance
  • Manage Enrollment, Email Families, Print Contracts
  • Modify Student Details
  • Save copies of student adjudication sheets
  • Program Enrollment
  • Add Student
  • Parent Portal

Financials & Trips

  • Rental / Maintenance Fee Reports
  • Add/Modify a Fundraiser
  • View Fundraising Accounts and Add Deposits
  • Withdraw money from the Ensemble General Fund
  • View or Download Complete Fundraising Ledger
  • Trip Setup
  • Manage Trips

Library

  • Da Capo Inventory Systemwide Library
  • Manage Building Library
  • Add/Modify a Library Item
  • Add a library item with a Barcode scanner
  • View District Library

Lesson Scheduling and Tracking

  • Manually moving a lesson date or time
  • Lesson Settings and a narrative for teachers
  • Lesson Groups
  • Lesson Days
  • Lesson Calendar Setup
  • Lesson Periods
  • Run Schedule and Print Cards
  • Record Lesson Attendance and Notes

Lockers

  • Create New Lockers
  • Assign Lockers
  • Exporting Lockers

Supplies

  • Add/Modify Supplies
  • Manage Supplies

Suggested Equipment

  • Suggested Equipment

Department Leader Documentation

  • 💰Da Capo Inventory Scholarship Program
  • Parent Portal Information Dissemination
  • Vendor Details
  • Rental Fee Reports
  • Parent Portal Accounts
  • Director of Music – District Overview
  • District Fixed Asset Inventory
  • District Inventory and Condition Report
  • End of Year Rollover for Directors
  • What to do after your account has become activated?
    • Dashboard Setup
    • Vendor Setup
    • Teacher Access Levels
    • Suggested Feature Rollout – Tiered Functions
  • District Wide Implementation
    • Staff Rollout
    • Process of Change
    • Prior to staff rollout & Equipment

State Festival Pre-Registration

  • Set your User Preferences
  • Parent Portal Information Dissemination
  • NYSSMA or other Adjudication Sheet Upload
  • Process Overview & Final Review
  • Parent Pre-Registraion
  • Teacher Review and Approval 🎦

Community Event Calendar

  • Community Event Calendar
  • Community Event Calendar Upload Instructions

Parent Portal

  • Starting out with the Parent Portal
  • What can a parent see and do on the portal?

Communication

  • Form Collection System
  • Da Capo Inventory Direct Messaging
  • Sending Emails to Family Members
  • Email Dashboard
View Categories
  • Home
  • Help Center
  • Suggested Equipment
  • Suggested Equipment

Suggested Equipment

Barcode Scanners #

There are many makes and models of Barcode scanners that will work with Da Capo Inventory. As long as the scanner can read Code39 and Code128, you will be fine! I have used two models with great success. I think that the wireless one would work the best for a teacher who is using the device to scan inventory items.

$23.99 2D Barcode Scanner

I highly recommend using 2D barcodes on assets listed in Da Capo Inventory. Using a 2D barcode gives you access to LostInstrument.com, a free service of Da Capo Inventory. More Information. Be sure to choose QR codes for your inventory labels! You may wish to put the barcodes in protective luggage tags (below).

$69.99 Eyoyo EY-028P Handheld Bluetooth QR Scanner with Storage

If you will be using the Barcode Attendance feature of Da Capo Inventory, we are currently set up to use this scanner. Detailed instructions are provided on the Barcode Ensemble Attendance page.

$18.00 – 1D Handheld USB Laser Barcode Scanner

Note: As of January 2024, I recommend using a 2D barcode scanner, NOT a 1D barcode system. Da Capo can print QR codes for instruments which contain significantly more data and value than a 1D barcode.

$35.00 – Wireless 1D USB Scanner

Note: As of January 2024, I recommend using a 2D barcode scanner, NOT a 1D barcode system. Da Capo can print QR codes for instruments which contain significantly more data and value than a 1D barcode.

Inventory / Luggage Tags #

  • Loops for tags ($34.99/500) https://www.amazon.com/dp/B019P8NDHY
  • Tag Holders ($15.99/100) https://www.amazon.com/dp/B014KM4JO6
  • 3.5”x2” card stock ($25.75/1000) https://www.amazon.com/DEBRADALE-DESIGNS-Small-Blank-Study/dp/B00NYCGHQC

Web Browsers #

  1. To use Da Capo Inventory with all of its features enabled, it is important that you use a modern web browser that has JavaScript Enabled. Browsers that have been tested include: Chrome, Safari, Edge, and Brave.
  2. Internet Explorer is not a supported browser. Microsoft has stopped development of this browser, and due to this, it is inherently insecure and contains flaws in its programming. Please do not use Internet Explorer to access Da Capo Inventory.
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Updated on June 28, 2024
Suggested EquipmentSuggested Equipment
Table of Contents
  • Barcode Scanners
  • Inventory / Luggage Tags
  • Web Browsers

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