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Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
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Initial Setup

  • Entire Site Search
  • Da Capo Inventory Assistant
  • Your Da Capo Inventory Milestones
  • Da Capo Inventory Teacher Quick Start Guide
  • Clever SSO
  • Program Settings
  • Frequently Asked Questions including Delete
  • Two Factor Authentication (2FA)
  • Entire Site Search Feature
  • Set a Password for your new account
  • Log In to your new account
  • Set your User Preferences
  • Import Students 🎦
  • Import Instruments 🎦
  • Import Library Materials
  • Import Uniforms
  • Import Lockers
  • Switching Buildings

Inventory

  • Instrument Condition Guide
  • Manage Districtwide Vendor Inventory
  • Bulk Repairs (Multiple Instruments)
  • Marking Instruments Obsolete 🎦
  • Inventory Update and Reports
  • LostInstrument.com
  • End of year
  • Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes
  • Print Rental Contracts
  • Modify & View History of an Inventory Item
  • Repairs
  • Add Item
  • Physical Inventory
  • Barcode assign inventory
  • Find unused district inventory
  • Vendor Inventory

Enrollment

  • Student Groups and Mass Group Updates
  • Incoming Student Rankings
  • Where Are My Former Students Now?
  • Alumni Updates and Email Outreach
  • Student Rankings
  • Incoming Student Evaluations
  • Parent Portal Accounts (Teacher View)
  • Custom Student Fields in Da Capo Inventory
  • Student Practice Logs and Audio Recordings
  • Barcode Ensemble Attendance
  • Points Tracking System (Varsity Letters, etc.)
  • Student Evaluation System
  • Ensemble Attendance
  • Manage Enrollment, Email Families, Print Contracts
  • Modify Student Details
  • Save copies of student adjudication sheets
  • Program Enrollment
  • Add Student
  • Parent Portal

Financials & Trips

  • Upload Fundraising Data
  • Your Budget — Track Program Purchases
  • Rental / Maintenance Fee Reports
  • Add/Modify a Fundraiser
  • View Fundraising Accounts and Add Deposits
  • Withdraw money from the Ensemble General Fund
  • View or Download Complete Fundraising Ledger
  • Trip / Fee Setup
  • Managing a Trip or Fee with the Command Center

Library

  • Library Barcode Assignments
  • Library Performance History
  • Manage Library Loans
  • Da Capo Inventory Systemwide Library
  • Manage Building Library
  • Add/Modify a Library Item
  • Add a library item with a Barcode scanner
  • View District Library

Lesson Scheduling and Tracking

  • Lesson Scheduling Updates June 2026
  • Run Schedule Step
  • Manually moving a lesson date or time
  • Lesson Settings and a narrative for teachers
  • Lesson Groups
  • Lesson Days
  • Lesson Calendar Setup
  • Lesson Periods
  • Run Schedule and Print Cards
  • Record Lesson Attendance and Notes

Lockers

  • Locker Barcode Assignments
  • Create New Lockers
  • Assign Lockers
  • Exporting Lockers

Supplies

  • Add/Modify Supplies
  • Manage Supplies
  • Student Supply Debits and Credits

Suggested Equipment

  • Suggested Equipment

Department Leader Documentation

  • District Student Rankings (Directors)
  • Director Budget Ledger (View & Add Items)
  • District Supplies Overview
  • District Rental Activity and Transferred Instruments
  • District Attrition Report
  • District Teachers and Creating Accounts
  • Lesson Period Reports and Lesson Charts
  • Budget Setup for Directors
  • Customize Instrument and Uniform Contracts
  • 💰Da Capo Inventory Scholarship Program
  • Parent Portal Information Dissemination
  • Vendor Details
  • Rental Fee Reports
  • Parent Portal Accounts
  • Director of Music – District Overview
  • District Fixed Asset Inventory
  • District Inventory and Condition Report
  • End of Year Rollover for Directors
  • What to do after your account has become activated?
    • Dashboard Setup
    • Vendor Setup
    • Teacher Access Levels
    • Suggested Feature Rollout – Tiered Functions
  • District Wide Implementation
    • Staff Rollout
    • Process of Change
    • Prior to staff rollout & Equipment

State Festival Pre-Registration

  • NYSSMA Parent Pre-Registration and Online Payments: Overview for School Districts
  • Process Overview & Final Review
  • Set your User Preferences
  • Parent Portal Information Dissemination
  • How to Pre-Register Your Child for NYSSMA
  • Teacher Review and Approval 🎦
  • NYSSMA or other Adjudication Sheet Upload

Community Event Calendar

  • Community Event Calendar
  • Volunteer Setup for Events (Teachers)
  • Community Event Calendar Upload Instructions

Parent Portal

  • How to Pre-Register Your Child for NYSSMA
  • Starting out with the Parent Portal
  • What can a parent see and do on the portal?

Communication

  • Form Collection System
  • Da Capo Inventory Direct Messaging
  • Sending Emails to Family Members
  • Email Dashboard

Uniforms

  • Uniform Quick Assign and Barcode Assign
  • Manage and Assign Uniforms

Teacher Resources

  • Upload Shared Documents
  • Shared Documents (Teacher Resources)
View Categories
  • Home
  • Help Center
  • Lesson Scheduling and Tracking
  • Lesson Calendar Setup

Lesson Calendar Setup

Build your academic calendar: which dates you will teach lessons.

Green vs. white days #

  • Green — lesson day (scheduler can place lessons here)
  • White — not a lesson day (holidays, breaks, conferences, etc.)

Click a date to toggle green/white.

💡 If any of your colleagues have already created an academic calendar, you can adopt their calendar by clicking ‘Lesson Settings’ and scrolling down to the second section. If you see a schedule that seems to be somewhere around 183 days (or fewer – due to testing), that calendar is probably close to what you’re teaching!

Viewing the schedule after you run #

After Run Schedule, blue bars on this calendar show each group’s lesson on that date. You can drag bars to change dates or click a bar to change the period (see Manually moving a lesson date or time).

Calendar changes and re-running #

When you add or remove green days, the system may show that the calendar changed. Saving other settings does not automatically move existing lesson times—you need Run Schedule again to roll lessons forward or rebuild times.

What’s next #

  • Lesson Days — assign groups to each teaching day
  • Lesson Periods — periods available each day
  • Lesson Settings / Run Schedule — preview and publish
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Updated on June 14, 2026
Lesson DaysLesson Periods
Table of Contents
  • Green vs. white days
  • Viewing the schedule after you run
  • Calendar changes and re-running
  • What’s next

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