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Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
Da Capo Inventory Documentation
Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

  • DCI Documentation
  • Encyclopedia
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Initial Setup

  • Clever SSO
  • Program Settings
  • Frequently Asked Questions including Delete
  • Two Factor Authentication (2FA)
  • Entire Site Search Feature
  • Set a Password for your new account
  • Log In to your new account
  • Set your User Preferences
  • Import Students 🎦
  • Import Instruments 🎦
  • Import Library Materials
  • Import Uniforms
  • Import Lockers
  • Switching Buildings

Inventory

  • Marking Instruments Obsolete 🎦
  • Inventory Update and Reports
  • LostInstrument.com
  • End of year
  • Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes
  • Print Rental Contracts
  • Modify & View History of an Inventory Item
  • Repairs
  • Add Item
  • Physical Inventory
  • Barcode assign inventory
  • Find unused district inventory
  • Vendor Inventory

Enrollment

  • Custom Student Fields in Da Capo Inventory
  • Student Practice Logs and Audio Recordings
  • Barcode Ensemble Attendance
  • Points Tracking System (Varsity Letters, etc.)
  • Student Evaluation System
  • Ensemble Attendance
  • Manage Enrollment, Email Families, Print Contracts
  • Modify Student Details
  • Save copies of student adjudication sheets
  • Program Enrollment
  • Add Student
  • Parent Portal

Financials & Trips

  • Rental / Maintenance Fee Reports
  • Add/Modify a Fundraiser
  • View Fundraising Accounts and Add Deposits
  • Withdraw money from the Ensemble General Fund
  • View or Download Complete Fundraising Ledger
  • Trip Setup
  • Manage Trips

Library

  • Da Capo Inventory Systemwide Library
  • Manage Building Library
  • Add/Modify a Library Item
  • Add a library item with a Barcode scanner
  • View District Library

Lesson Scheduling and Tracking

  • Manually moving a lesson date or time
  • Lesson Settings and a narrative for teachers
  • Lesson Groups
  • Lesson Days
  • Lesson Calendar Setup
  • Lesson Periods
  • Run Schedule and Print Cards
  • Record Lesson Attendance and Notes

Lockers

  • Create New Lockers
  • Assign Lockers
  • Exporting Lockers

Supplies

  • Add/Modify Supplies
  • Manage Supplies

Suggested Equipment

  • Suggested Equipment

Department Leader Documentation

  • Parent Portal Information Dissemination
  • Director of Music – District Overview
  • District Fixed Asset Inventory
  • District Inventory and Condition Report
  • End of Year Rollover for Directors
  • What to do after your account has become activated?
    • Dashboard Setup
    • Vendor Setup
    • Teacher Access Levels
    • Suggested Feature Rollout – Tiered Functions
  • District Wide Implementation
    • Staff Rollout
    • Process of Change
    • Prior to staff rollout & Equipment

State Festival Pre-Registration

  • NYSSMA or other Adjudication Sheet Upload
  • Process Overview
  • Parent Pre-Registraion
  • Teacher Review and Approval 🎦

Community Event Calendar

  • Community Event Calendar
  • Community Event Calendar Upload Instructions

Parent Portal

  • Starting out with the Parent Portal
  • What can a parent see and do on the portal?

Communication

  • Form Collection System
  • Da Capo Inventory Direct Messaging
  • Sending Emails to Family Members
  • Email Dashboard
View Categories
  • Home
  • Help Center
  • Initial Setup
  • Clever SSO

Clever SSO

Overview
Clever Single Sign-On (SSO) is a secure and convenient way for school district employees to log in to Da Capo Inventory using their district credentials. This eliminates the need for a separate username and password, simplifying access while maintaining strong security.

How It Works
When your district is connected through Clever, staff can log in to Da Capo Inventory directly from the Clever Portal. Clever authenticates the user’s identity using the district’s existing credentials and passes that verification to Da Capo Inventory. This means:

  • No separate Da Capo username or password is required.
  • Authentication is handled entirely through Clever’s secure platform.
  • Only verified district users with licensed accounts on Da Capo Inventory are granted access.

Important Note
Da Capo Inventory uses Clever for Single Sign-On only. It does not support Clever Rostering at this time, meaning student and staff data are not automatically synced between Clever and Da Capo Inventory. If you are interested in the Da Capo Inventory SYNC feature (migrating students from your school information system to Da Capo Inventory nightly), please contact Da Capo Inventory Support.

Getting Started

  1. Log in to your district’s Clever Portal.
  2. Locate the Da Capo Inventory application tile.
  3. Click to sign in—no additional login steps are required.

Support
If you experience login issues, please contact your district’s Clever administrator or Da Capo Web Development support.

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Updated on October 11, 2025
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