State Festival Pre-Registration

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Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

DCI Documentation
Encyclopedia

Da Capo Inventory Documentation

Streamlining Music Teacher's Offices

DCI Documentation
Encyclopedia

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Initial Setup

18

Entire Site Search
Da Capo Inventory Assistant
Your Da Capo Inventory Milestones
Da Capo Inventory Teacher Quick Start Guide
Clever SSO
Program Settings
Frequently Asked Questions including Delete
Two Factor Authentication (2FA)
Entire Site Search Feature
Set a Password for your new account
Log In to your new account
Set your User Preferences
Import Students 🎦
Import Instruments 🎦
Import Library Materials
Import Uniforms
Import Lockers
Switching Buildings

Inventory

16

Instrument Condition Guide
Manage Districtwide Vendor Inventory
Bulk Repairs (Multiple Instruments)
Marking Instruments Obsolete 🎦
Inventory Update and Reports
LostInstrument.com
End of year
Assign Instruments, View and Edit Inventory & Print Contracts, Labels and Barcodes / QR Codes
Print Rental Contracts
Modify & View History of an Inventory Item
Repairs
Add Item
Physical Inventory
Barcode assign inventory
Find unused district inventory
Vendor Inventory

Enrollment

19

Student Groups and Mass Group Updates
Incoming Student Rankings
Where Are My Former Students Now?
Alumni Updates and Email Outreach
Student Rankings
Incoming Student Evaluations
Parent Portal Accounts (Teacher View)
Custom Student Fields in Da Capo Inventory
Student Practice Logs and Audio Recordings
Barcode Ensemble Attendance
Points Tracking System (Varsity Letters, etc.)
Student Evaluation System
Ensemble Attendance
Manage Enrollment, Email Families, Print Contracts
Modify Student Details
Save copies of student adjudication sheets
Program Enrollment
Add Student
Parent Portal

Financials & Trips

9

Upload Fundraising Data
Your Budget — Track Program Purchases
Rental / Maintenance Fee Reports
Add/Modify a Fundraiser
View Fundraising Accounts and Add Deposits
Withdraw money from the Ensemble General Fund
View or Download Complete Fundraising Ledger
Trip / Fee Setup
Managing a Trip or Fee with the Command Center

Library

8

Library Barcode Assignments
Library Performance History
Manage Library Loans
Da Capo Inventory Systemwide Library
Manage Building Library
Add/Modify a Library Item
Add a library item with a Barcode scanner
View District Library

Lesson Scheduling and Tracking

10

Lesson Scheduling Updates June 2026
Run Schedule Step
Manually moving a lesson date or time
Lesson Settings and a narrative for teachers
Lesson Groups
Lesson Days
Lesson Calendar Setup
Lesson Periods
Run Schedule and Print Cards
Record Lesson Attendance and Notes

Lockers

4

Locker Barcode Assignments
Create New Lockers
Assign Lockers
Exporting Lockers

Supplies

3

Add/Modify Supplies
Manage Supplies
Student Supply Debits and Credits

Suggested Equipment

1

Suggested Equipment

Department Leader Documentation

25

District Student Rankings (Directors)
Director Budget Ledger (View & Add Items)
District Supplies Overview
District Rental Activity and Transferred Instruments
District Attrition Report
District Teachers and Creating Accounts
Lesson Period Reports and Lesson Charts
Budget Setup for Directors
Customize Instrument and Uniform Contracts
💰Da Capo Inventory Scholarship Program
Parent Portal Information Dissemination
Vendor Details
Rental Fee Reports
Parent Portal Accounts
Director of Music – District Overview
District Fixed Asset Inventory
District Inventory and Condition Report
End of Year Rollover for Directors
What to do after your account has become activated?
District Wide Implementation

7

NYSSMA Parent Pre-Registration and Online Payments: Overview for School Districts
Process Overview & Final Review
Set your User Preferences
Parent Portal Information Dissemination
How to Pre-Register Your Child for NYSSMA
Teacher Review and Approval 🎦
NYSSMA or other Adjudication Sheet Upload

Community Event Calendar

3

Community Event Calendar
Volunteer Setup for Events (Teachers)
Community Event Calendar Upload Instructions

Parent Portal

3

How to Pre-Register Your Child for NYSSMA
Starting out with the Parent Portal
What can a parent see and do on the portal?

Communication

4

Form Collection System
Da Capo Inventory Direct Messaging
Sending Emails to Family Members
Email Dashboard

Uniforms

2

Uniform Quick Assign and Barcode Assign
Manage and Assign Uniforms

Teacher Resources

2

Upload Shared Documents
Shared Documents (Teacher Resources)

View Categories

Home
Help Center
State Festival Pre-Registration

State Festival Pre-Registration

NYSSMA Parent Pre-Registration and Online Payments: Overview for School Districts
Process Overview & Final Review
Set your User Preferences
Parent Portal Information Dissemination
How to Pre-Register Your Child for NYSSMA
Teacher Review and Approval 🎦
NYSSMA or other Adjudication Sheet Upload